Everything an LPG business needs, in seven parts.

Sales, cylinders, gas, money, people, vehicles and reports. They work together, so one entry updates everything it touches. Switch off the parts you do not need.

1

Sales and delivery

Sell by cylinder size, the way your counter already works. Orders become deliveries, and deliveries become invoices.

  • Sale screen built around cylinder sizes: Full out, Empty in, price, total.
  • Refill, full cylinder, customer's own cylinder, or gas by the kilogram.
  • Orders by phone, WhatsApp or walk-in; delivered orders become invoices.
  • Delivery trips: load the vehicle, deliver, return, and settle cylinders and cash at the end of the day.
  • Invoice as PDF and as a small till slip. Send the summary on WhatsApp.
2

Cylinders

A cylinder often costs more than the gas inside it. Empty cylinder tracking and cylinder deposit tracking show where each one is and who has it.

  • Stock by size and by state: filled, empty, defective.
  • Where every cylinder is: plant, vehicle, customer, test station.
  • Cylinders held by each customer, with how long they have held them.
  • Deposits taken and refunded, tracked per customer.
  • Testing, write-offs and physical stock counts.
3

Gas and the filling plant

Follow the gas from the tanker to the cylinder. Any gain or loss shows the same day, in kilograms and in per cent.

  • Bulk gas received into a tank, with weighbridge weights.
  • Daily tank readings, compared with the books: gain or loss.
  • Filling sheet per shift: cylinders filled, gas used, filling loss.
  • Cost of gas worked out for you on every delivery.
4

Money

Money in and money out, in plain words. Count the cash at the end of the day and know it matches.

  • Cash and bank accounts, transfers and a daily cash count.
  • Money received from customers and paid to suppliers.
  • Expenses by category, vehicle or employee.
  • Loans taken and given, with instalments and balances.
5

People

Customers, suppliers and staff in one place. Each customer keeps their own prices and limits.

  • Customers: distributors, dealers, businesses, households, each with its own price list and credit limit.
  • Suppliers.
  • Employees, attendance, monthly salary sheet, advances and payslips.
6

Vehicles

Know what each vehicle costs you to run. Get a reminder before a document runs out.

  • Vehicle register, fuel log, services and repairs.
  • Cost per kilometre.
  • Reminders before a licence, permit or certificate expires, for vehicles, drivers and the plant.
7

Reports and control

Every number in the system, ready as a report. You decide who sees what.

  • Daily summary, gas in versus gas out, cylinder stock, cylinders held by customers, sales, customer statements, what is owed (receivables and payables), trips, vehicle costs, payroll, loans, expenses, cash book, VAT, profit and loss.
  • Every report as PDF and Excel.
  • Users and roles: each person sees only their own work.
  • Audit trail: who changed what, and when.
Ask for a demo

See these screens with your own numbers.

We will set up your cylinder sizes and prices and walk you through a normal day.

Ask for a demo See pricing
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